RRO or PRRO in 2025: What to Choose for an Entrepreneur

Fiscalization for Individual Entrepreneurs (FOPs) in 2025 remains mandatory, but the ways to implement it are changing. Ukrainian entrepreneurs are increasingly choosing between two tools: RRO (Registrar of Settlement Operations) and PRRO (Software Registrar). Both options are legal, but they differ in cost, convenience, and functionality. In this article, we will examine what an entrepreneur should know before making a choice, what the difference between RRO and PRRO is, and why software solutions like PayKit POS are becoming the standard for modern small business.

What are RRO and PRRO: A Brief Overview

RRO (Registrar of Settlement Operations) is a classic cash register, a physical device that prints checks and transmits data to the tax service. It requires registration with the State Tax Service (DTS), fiscal connection, technical maintenance, and paper replacement.

PRRO (Software RRO) is a modern alternative. Instead of hardware, it uses software—an application or web platform—that fiscalizes checks online. The PRRO can run on any device: a smartphone, tablet, or computer.

According to the DTS, in 2025, the majority of registered registrars are specifically software PRROs. This indicates a gradual shift in business toward digital fiscalization.

What is the Difference Between RRO and PRRO

Thus, PRRO offers not only greater flexibility but also reduces costs, which is especially important for small businesses, coffee shops, and stores.

Advantages of PRRO for Entrepreneurs in 2025

1. Reduced Start-up Costs
   No need to buy a cash register; a smartphone or tablet is enough.
2. Mobility and Flexibility
   The cash register works where the entrepreneur is: at the point of sale, on the road, or at the market.
3. Automatic Updates
   All changes in legislation are automatically taken into account in the program.
4. Analytics and Integrations
   PRRO systems often include reports, dashboards, and links to CRM/accounting.
5. Offline Mode
   Fiscalization does not stop during a temporary internet outage.

Practical Examples

Ivan, owner of an electronics store:

“We used a classic RRO before—the device cost about 10,000 UAH, plus regular maintenance. After switching to PRRO, costs almost halved, and reporting became automatic.”

Olena, owner of a coffee shop:

“During blackouts, PRRO is a lifesaver—you can work offline for up to three days, and then the data is automatically transmitted to the DTS. This is critical for daily business.”

Popular PRRO Solutions on the Market

Many PRRO solutions are available on the Ukrainian market, differing in functionality and tariffs.

Modern solutions, such as PayKit POS, allow entrepreneurs to fiscalize checks, accept card payments, and conduct analytics in one application without the need to switch between multiple systems.

How to Choose a PRRO for Your Business

When choosing, three key parameters should be evaluated:

1. Volume of Operations — If you have a few sales per day, a basic solution is sufficient. For hundreds of transactions, it is better to choose a system with CRM/inventory.
2. Number of Points of Sale and Cashiers — Most services have tariffs “per user” or “per cash register”.
3. Functional Needs — Do you need analytics, inventory accounting, and integrations with acquiring services?

It’s smart to start with a basic tariff and gradually expand the functionality as the business grows.

Conclusions: RRO or PRRO in 2025

In 2025, PRRO is the more rational choice for most entrepreneurs. This solution:

• Reduces equipment costs.
• Ensures flexibility and mobility.
• Simplifies analytics and reporting.
• Meets modern DTS requirements.

If you are looking for a reliable, Ukrainian solution for fiscalization, pay attention to PayKit POS —a system that combines a cash register, payment terminal, and analytics in a single interface.

Frequently Asked Questions (FAQ)

1. Is the use of PRRO mandatory in 2025?
   Yes, most FOPs of groups 2-4 must conduct settlement operations through RRO or PRRO in accordance with DTS requirements.
2. Which option is cheaper—RRO or PRRO?
   PRRO does not require the purchase of equipment, so the start-up costs are significantly lower.
3. Can I work without the internet with PRRO?
   Yes, most solutions support offline mode for up to 72 hours.
4. Is PRRO suitable for a cafe or a retail store?
   Yes, software solutions like PayKit POS are specifically designed for these types of businesses.
5. How to register a PRRO with the DTS?
   This can be done online through the taxpayer’s cabinet. Registration takes only a few minutes.